About This Resource
AI tools are transforming how ministry teams work—from drafting communications to generating graphics. But without clear guardrails, churches face real risks: confidentiality breaches, copyright exposure, inaccurate information, and the erosion of human connection. This editable policy template gives your leadership team a practical framework to adopt immediately.
This policy template is provided as educational guidance for ministry operations. It is not legal advice. Consult qualified legal counsel for questions about compliance, data privacy, or other legal matters specific to your ministry.
Protect Confidentiality
Keep member data, counseling notes, and financial records out of public AI tools.
Reduce Legal Exposure
Address copyright, likeness, and compliance risks before they become problems.
Preserve Human Connection
Ensure AI enhances ministry efficiency without replacing pastoral care.
What's Inside the Policy
- ✓ How to protect member confidentiality when using public AI tools
- ✓ Copyright and likeness risks—including California's right of publicity laws
- ✓ Why AI must never be used for legal, compliance, or safety decisions
- ✓ Fact-checking requirements for AI-generated Bible references, quotes, and statistics
- ✓ Guardrails to preserve human pastoral care and authentic fellowship
- ✓ A step-by-step implementation checklist your team can start this week
What the Policy Covers
Confidential Information
Clear rules for keeping member data, counseling notes, and financial records out of public AI tools.
Copyright & Likeness
Guidelines for AI-generated content, worship music, and California right-of-publicity compliance.
Legal & Compliance
A "never ask AI" list covering mandated reporting, employment law, and tax-exempt status.
Accuracy & Fact-Checking
Verification requirements for Bible references, quotes, statistics, and source citations.
Pastoral Care
Guardrails to ensure AI enhances efficiency without replacing human spiritual guidance.
Implementation Checklist
Step-by-step actions for this week, this quarter, and ongoing review to put the policy into practice.
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